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Residency
ABSTRACT INFORMATION
 

ALL POSTER SIZE REQUIREMENTS

All poster presenters (Case and Research) will be designated a 4' x 4' portion of a full 8' x 4' bulletin board to hang their poster. You will be provided with thumbtacks for hanging. Please make sure your poster fits within these confines so you don't encroach on the neighboring poster. You have approximately 42" of usable width and about 46" of usable height once the panel’s borders are accounted for. See example below

Bulletin Board


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CASE ABSTRACT SUBMISSION INFORMATION (Deadline: November 10 2026, at 11:00am Central Time)

Case Abstract Submission for the 2027 Annual Meeting will open in late August 2026. The deadline for Case Abstract submissions is the second Tuesday in November. For the 2027 Annual Meeting that date is the MORNING of November 10, 2026, at 11:00am Central Time.
IMPORTANT – PLEASE REVIEW THE FOLLOWING CRITERIA BEFORE SUBMITTING A CASE ABSTRACT
  • Submission Limits:
    • 1 Case Abstract per member as primary author/presenter
    • 2 Research Abstracts allowed per member
    • Unlimited co-author listings permitted
  • Eligibility & Authorship:
    • Submitters must be active or pending AMSSM members (application submitted + dues paid)
    • Case abstracts must be submitted by the presenting author
    • Student Members may submit and present, but must list a full AMSSM member as senior author.
    • Submissions on behalf of others are not allowed and will be disqualified
  • Alternate Presenter Policy:
    • Only considered for significant life-altering events
    • Alternate must:
      • Be an AMSSM member at time of original submission
      • Be listed as a co-author
      • Maintain membership during the presentation year
      • Schedule conflicts do not qualify
      • Contact Michele Lane for approval
  • Publication Status:
    • Abstracts must not be previously published in any journal or professional outlet
    • Prior presentations are acceptable if not published
  • Submission Format
    • Case series = Research Abstract
    • Case abstract = Single patient only
    • Incomplete submissions (e.g., "results pending") will be rejected
    • Use available data to conclude your case; updates can be shared during presentation
  • Character Limits
  • Topics of Interest
    • Controversial cases
    • Common problems with uncommon presentation
    • Uncommon problems with common presentation
    • Illustrative cases of common problems
  • Required Abstract Sections
    • History
    • Physical Exam
    • Five Differential Diagnoses
    • Tests & Results (Lab, X-ray, etc.)
    • Final Diagnosis
    • Discussion
    • Outcome, Return to Activity, Follow-Up
  • After Submission
    • Confirm receipt via My Abstract tab in your account
    • You must notify Michele Lane if you do not see your abstract under your My Abstract tab within 48 hours of the submission deadline
    • Edits allowed until the submission deadline
    • Avoid special characters (e.g., >, <, °, ±); type out symbols when in doubt
    • For post-deadline changes, contact Michele Lane
  • Presentation Requirements
    • Accepted presenters must register and attend in person
    • No virtual presentations allowed
  • Publication Details
    • Oral podium abstracts → Published in Clinical Journal of Sports Medicine
    • All other accepted abstracts → Published on AMSSM website & Annual Meeting app
  • Writing Tips
    • Use clear grammar and spelling
    • Keep wording concise and readable
    • Let the case unfold naturally
    • Do not include the diagnosis in the title
    • Include up to five differential diagnoses
    • Blind review process applies
  • Oral Podium Format (10 Minutes Total)
    • 4 min: Case history, physical exam, panel questions
    • 4 min: Labs, treatment, return to play, panel comments
    • 2 min: Audience Q&A
    • Time limits are strictly enforced
    • Avoid lecturing; use one teaching slide max if diagnosis is unusual
  • Poster Presentation Format
    • Max size: 42" x 42"
    • Each board holds 4 posters (2 per side)
    • Include all key case elements
    • Presenters must be available during designated poster sessions




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RESEARCH ABSTRACT SUBMISSION INFORMATION (Deadline: December 1, 2026, at 11:00am Central Time)

Research Abstract Submission for the 2027 Annual Meeting will open in late August. The deadline for Research Abstract submissions is the first Tuesday in December. For 2027 Annual Meeting that date is the MORNING of December 1, 2026, at 11:00am Central Time.
RESEARCH ABSTRACT SUBMISSION GUIDANCE
Acceptable Research Types:
  • Randomized controlled trials, observational cohort, case-control, cross sectional, surveys, qualitative research, quality improvement projects, systematic reviews with meta analysis.
  • Systematic Reviews must have a completed meta-analysis. The research framework for your search and your analysis must be described. Scoping Reviews are not accepted. https://pmc.ncbi.nlm.nih.gov/articles/PMC10538771/
  • Quality Improvement Projects must include complete outcome data with a statistical analysis. https://pmc.ncbi.nlm.nih.gov/articles/PMC5256233/
  • Case-series and interventional cohort studies: authors need to include why no controls were used. Conclusions cannot comment on efficacy without comparison to control groups or previously published data on non-intervention or other interventions.
  • Do not submit on behalf of another member or non-member — doing so will disqualify the abstract.
  • The most common reason for abstract non-acceptance are systematic or scoping reviews that do not include a meta-analysis. To a lesser extent, abstracts without an IRB letter, abstracts without data; abstracts on studies that are just beginning or ongoing without complete data, or report data and say the analysis will be done later; abstracts submitted incorrectly (text is incomplete and cuts off long before character count limits, sections missing entirely); or abstracts of remarkably poor quality have been not accepted.
  • The research abstract sub-committee understands that many of the abstracts are fellow projects done on a tight deadline. If you have data and are running into issues with having it analyzed or completed please email Dr. Luci Olewinski between November 15-25, 2026. I may not be able to fix the problem or guarantee that your abstract will be accepted, but I would like to hear about any issues fellows are having.
  • Unacceptable research type: Scoping review, rapid review, narrative review, umbrella review, case series with less than four cases.
Formatting and Symbols:
  • Each section of the abstract form has a character limit (spaces and punctuation count towards limit).
    • Purpose: 300
    • Method and study design: 400
    • Results: 1100
    • Conclusions: 450
    • Significance: 250
  • Use spaces around greater/less than symbols (e.g., >, <) when typing into the form.
  • Avoid special characters (e.g., °, ±); type out symbols when in doubt
Submitting Author Requirements:
  • You must be an active AMSSM member to submit a research abstract.
  • Pending members may submit if their membership application is complete and dues are paid.
  • The submitting author is considered the primary author and the required presenter.
  • Student Members may submit and present, but must list a full AMSSM member as senior author.
  • Do not submit on behalf of another member or non-member — doing so will disqualify the abstract.
  • Please note that you will be required to submit documentation of IRB approval or exemption status with your submission.
Submission Limits:
  • Each member may submit up to two research abstracts.
  • Only one podium or Rising AMSSM Research presentation is permitted per first author.
  • If both abstracts are accepted, the second will be considered for an oral poster presentation.
  • You CANNOT submit the same Research Abstract for a Case Presentation session.
Alternate Presenter Policy:
  • Alternate presenters are not allowed, except in cases of significant life-altering events.
  • To qualify, the alternate must:
    • Be an AMSSM member at the time of original submission.
    • Be listed as a co-author on the original submission.
    • Maintain membership during the presentation year.
  • Schedule conflicts do not qualify.
  • Contact Michele Lane to request approval for substitutions and please provide contact information of alternate to present.
Publication Guidelines:
  • Abstracts previously presented at other conferences are allowed.
  • Do not publish the full manuscript before the abstract submission deadline.
  • If the full manuscript is published before the Annual Meeting, notify AMSSM. You will be required to confirm that you submitted the paper to the journal after the abstract submission date.
After Submission
  • Confirm receipt via My Abstract tab in your account
  • You must notify Michele Lane if your abstract doesn't show up under the My Abstract tab in the My Account portal within 48 hours of the submission deadline
  • Edits allowed until the submission deadline.
  • Avoid special characters (e.g., >, <, °, ±); type out symbols when in doubt
  • For post-deadline changes, contact Michele Lane
REVIEW PROCESS

After submission, abstracts are reviewed by at least six but up to eight reviewers and scored based on significance, innovation, approach, validity of conclusions, quality of writing, and overall impact. Abstracts not meeting submission requirements are given a Do Not Rank status. Each abstract with two or more Do Not Rank grades will not be accepted, however all abstracts with any Do Not Rank are reviewed by the abstract subcommittee to assure that is a correct designation. For all other abstracts the ranking system is determined by the average of the scores with the highest and lowest scores discarded to minimize outliers. The top tier become Podium Presentations, followed by Rising AMSSM Research, then main session Poster presentations. Authors will get feedback from the reviewers after the scoring period.

Historically the research abstract submission was the same day in November as the case reports. The AMSSM Board moved the date to December to better accommodate fellows starting their projects in July. In 2025 we had 275 abstracts reviewed by 123 reviewers. This project starts the second week of December and is done by Jan 8 to have the list of abstracts ready for submission to CJSM to coordinate with the annual meeting. The January deadline also allows people to plan their work schedules and travel to the meeting in a timely manner.

We hear from members that they would like the research abstract deadline pushed later and that they would like to be notified of their acceptance earlier. The explanation above is to hopefully illuminate why the process works as it does and why the dates are when they are. It is amazing that in one month we process so many abstracts with an army of volunteer reviewers, who review 14-15 abstracts over the holiday season, with time to double check reviews and resolve issues (with a goal of accepting as many quality abstracts as possible). AMSSM wants to have a high standard for research while also creating an environment for nurturing new researchers.

 
 
 
 

UPCOMING EVENTS


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12/11-12/13/2025
2025 Advanced Team Physician Course

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1/09-1/11/2026
2026 AMSSM/South Bend Sports US

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