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ABSTRACT SUBMISSION INFORMATION

✷✷NEW FOR 2017 ABSTRACT CASE AND ORAL RESEARCH POSTER PRESENTATIONS✷✷

POSTER SIZE CANNOT EXCEED 3½' TALL x 3½' WIDE.

POSTERS MADE LARGER THAN THIS SIZE WILL ENCROACH ON THE NEIGHBORING POSTER SPACE AND WILL HAVE TO BE ALTERED ON SITE TO FIT WITHIN THE DESIGNATED AREA.
  • Case Abstract Information
  • Research Abstract Information
  • New Speakers Showcase Information
  • AMSSM-BSJM "Care of the Young Athlete" Themed Journal: Call for Submissions
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  • CASE ABSTRACT SUBMISSION DEADLINE FOR THE 2017 AMSSM ANNUAL MEETING: November 8, 2016.
  • RESEARCH ABSTRACT SUBMISSION DEADLINE FOR THE 2017 AMSSM ANNUAL MEETING: December 5, 2016
  • SPEAKER SHOWCASE SUBMISSION DEADLINE: Check back for more information for the 2017 Showcase submission deadline.


  •   CASE ABSTRACT SUBMISSION INFORMATION

    Case Abstract Submission for the 2017 Annual Meeting will be available in the Fall. Please check back soon for more information.

    IMPORTANT – PLEASE REVIEW THE FOLLOWING CRITERIA BEFORE SUBMITTING A CASE ABSTRACT:

    Each AMSSM member will be allowed to submit ONE case abstract for the Annual Meeting that they are the primary author/presenter(multiple research abstract submissions are still allowed). There is no limit on the number of submitted abstracts that you can be listed as a co-author.

    The primary author is required to be an AMSSM member at time of submission. Student Members can submit an abstract but must have a senior author listed that is a full member.

    The primary author submitting the case must also be the presenter. Presenter substitutions will only be allowed for significant changes in life circumstance and will require the written approval of the Education Committee Chair(s).

    The abstract must not have been published as an abstract or as a full paper in a scientific, medical or professional publication prior to presentation at the AMSSM Annual Meeting.

    There is a 600 word limit (NOT including Title, Author(s), Affiliation and Headings).

    IMPORTANT INFORMATION ABOUT SUBMISSION CONFIRMATION
    • Immediately after (within 20 minutes) submitting your abstract you will receive two emails, one acknowledging your submission attempt and one containing information you submitted on your abstract form. 
    • Then on November 12, 2016, on or before 5:00pm a final email will be sent to confirm your attempted submission was sucessful received into our database.
    • If you do not receive all three of these emails, you are responsible for emailing Michele Lane no later than on November 13, 2016 to check on your submission.  Please be sure your email address is correct before you submit your abstract to ensure you receive these confirmations.


    Tips for Writing, Submitting and Presenting a Case
    The AMSSM membership enjoys lively discussion regarding the presentation and work-up of interesting cases. These are some tips that can enhance the quality of your write up and ensure a successful case presentation at the AMSSM Annual Meeting.

    In choosing to submit a case for consideration for presentation, you should be prepared to defend your workup and your management decisions, particularly if you are presenting new or controversial management protocols. Constructive criticism from both the panel and the floor are expected. Criticism should not be taken as a personal affront by the presenter. While the presenter is discouraged from lecturing on the topic; he/she is expected to have attained a reasonable degree of expertise through the clinical care provided and the research performed in preparation of the presentation; therefore he/she is encouraged to answer questions from the panel/audience and actively participate in the discussion.

    Writing a Case

    • Check your grammar and spelling carefully, as this may affect your review.
    • Follow the space guidelines. In general, the fewer words you can use to write the case, the better.
    • Leave spaces to make your case readable, which may increase the likelihood of a positive review.
    • Allow the case to “unfold” as it did when the case first presented to you.
    • Be sure to include up to five separate differential diagnoses.
    • DO NOT include your final working diagnosis in the title! Diagnosis in the title may exclude your case from evaluation and/or lead to alteration of the title.
    • Cases of particular interest include: controversial cases, common problems with uncommon presentation, uncommon problems with common presentation, or illustrative cases of common problems. The abstract should identify the history, physical exam, differential diagnosis. The abstract should outline the Tests & Results (Lab, X-ray, etc.), Final Diagnosis, Treatment, Outcome of the Case including Return to Activity and Further Follow-up of the case to be discussed. Abstracts will receive a blind review. There are some helpful tips when writing, submitting and presenting your case abstract on the main abstract submission page. You will be notified of the acceptance/rejection of your abstract in February 2017.

    Presenting a Case

    Podium Presentation
    You should use the following format for your case presentation (NOTE = 10 minutes total):

    • Case history, initial physical exam, panel questions (4 minutes).  Expect to present your history and physical, ending with a differential diagnosis in 4 minutes (usually 4-5 slides at a speaking rate of 1 minute per slide).
    • Labs, x-rays, course of treatment, return to play, panel comments (4 minutes).  Your workup (lab, imaging, final diagnosis, treatment, & outcome).
    • Comments from the audience (2 minutes).  The remainder of your case presentation time will be devoted to comments, questions and discussion between you, the panel, and the audience.
    • Time your presentation carefully. If you should exceed the allotted time for any section, the chair will stop you mid-presentation.
    • Case presentations are a framework for discussion, and presenters are strongly discouraged from lecturing on their topic.  Include one slide at most, designed to cover teaching points, only if the diagnosis is unusual. It is expected that should the presenter begin to lecture on the topic, the chair will intervene and continue the discussion in a more informal manner.

    Eye Opening Case Presentation
    You should use the following format for your case presentation (NOTE = 10 minutes total):
    • Case history, initial physical exam, panel questions (4 minutes).
    • Labs, x-rays, course of treatment, return to play, panel comments (4 minutes).
    • Comments from the audience (2 minutes).

    This format requires you to bring your laptop to present. There will be an AV projector available to connect your laptop for presentation.

    Case Poster Presentation
    • If your case is chosen as a poster presentation, bulletin boards will be provided for you to mat your poster materials. Each bulletin board will be assigned 4 poster spots (2 side-by-side spots on each side of the board). You will be designated a 4' tall by 4' wide space to hang your poster. Please do not allow your poster to exceed the 4' x 4' size or it will encroach on the neighboring poster space.
    • Your poster can be in any format and should include the important elements:  Case History, Physical Examination, Differential Diagnosis, Tests & Results, Final Working Diagnosis, Treatment, Outcome and Return to Activity.
    • You will need to stand by your poster during the two designated presentation times to answer questions.



    RESEARCH ABSTRACT SUBMISSION INFORMATION

    Research Abstract Submission will be available for the 2017 AMSSM 26th Annual Meeting in the fall of 2016. Please check back soon for more information.

    Research Abstract Tips

    Submitting an Abstract

    • You must be an AMSSM member to submit an abstract. Student Members can submit an abstract but must have a senior author listed that is a full member.
    • You may submit more than one research abstract. However, each first author/presenter will only be permitted to give one podium presentation. If additional abstracts are accepted, they will be poster presentations.
    • The primary author submitting the abstract must also be the presenter. Presenter substitutions will only be allowed for significant changes in life circumstance and will require the written approval of the Research Committee Chair(s).
    • You CANNOT submit the same Research Abstract for the a Case Presentation session.
    • Abstracts which have been presented elsewhere will be accepted. However, this work must not be submitted for publication as a full paper in a journal at the time of abstract submission or have appeared in print elsewhere (except in abstract from) prior to the AMSSM Annual Meeting.
    • Please review the complete list of submission requirements on the submission form.
    • There is a 300 word limit (NOT including Title, Author(s), Affiliation and Headings).
    • Immediately following your research abstract submission, you will receive an email from
    • On December 2, 2015, you will receive an email from admin@amssm.org. This email will confirm successful submission of your abstract. If you do not receive this final confirmation, it is your responsibility to contact Michele Lane.

    RESEARCH ABSTRACT SUBMISSION FORM
    If you are planning your abstract submission and are unfamiliar with the format of the submission form and the requirements, you can CLICK HERE to view a blank submission form. This copy of the submission form cannot be used to submit an abstract.
    IMPORTANT INFORMATION ABOUT RESEARCH SUBMISSION CONFIRMATION

    • Immediately following the completion of your abstract submission (usually within 20 minutes) you will be sent TWO emails, from Michele Lane confirming your abstract was transmitted.
      • FIRST EMAIL: If you do not get receive this confirmation email within one hour of your submission, it is your responsibility to email Michele Lane to ensure your abstract was transmitted. This confirmation is generated automatically.
      • SECOND EMAIL: Will contain the information you submitted on your abstract form. 
    • Then on December 2, 2015, before 5:00pm a final email will be sent to confirm successful submission into our database.
    • If you do not receive all THREE emails, you are responsible for emailing Michele Lane no later than 10:00am Central Time on December 3, 2015 to check on your submission. Please be sure your email address is correct in our database fore you begin your submission to ensure you receive these confirmations.
    • A decision on accepted abstracts will be send by email sometime during the first week of February.

    Research Poster Presentations
    If your research is chosen as a poster presentation, bulletin boards will be provided for you to mat your poster materials. The size of the board is 4' tall by 4' wide.

    Research Abstract Submission Tips

    Research Abstract Examples

     

    NEW SPEAKER SHOWCASE

    Submissions deadline for the New Speaker Showcase has passed. If you submitted a Speaker Showcase talk, it will be reviewed carefully and you will be notified of the status on or before October 15, 2015. Thank you for your participation!


    AMSSM-BSJM "Care of the Young Athlete" Themed Journal: Call for Submissions

    We are excited to announce that the January 2017 British Journal of Sports Medicine (BJSM) special AMSSM edition will feature topics related to the Care of the Young Athlete. Neeru Jayanthi, MD and Joel Brenner, MD have been selected by AMSSM to be editors for this special edition. They will commission approximately half of the potential manuscripts with many potential excellent authors still available. Drs. Jayanthi and Brenner would like to make a formal call to AMSSM members for abstracts for original research articles (approximately 3000 words), editorials (approximately 800 words), or systematic reviews (4000-5000 words).

    These will be carefully reviewed and those meeting the highest quality and need, will be selected as authors for one of the manuscript types noted above.

    If you are interested in contributing to this special BJSM edition on young athletes, please submit an approximately 300 word abstract including background, aims/objections, methods, results and conclusions (where applicable). The deadline for submission is March 21, 2016 at 1:00 pm Central Time.

    • These are not blinded, so please include a short bio of your roles with the care of young athletes and experiences in publication with young athletes). You may submit this abstract with co-authors (i.e a senior author can submit with a fellow or co-investigator).
    • Acceptance by Drs Jayanthi and Brenner to be part of the "commissioned articles" does not guarantee acceptance into BJSM. It still will be reviewed by the standard BJSM editorial process.
    • Notification for acceptance will be given by approximately April 1, 2016. The first draft of the manuscript will be due July 1, 2016. Final expected revisions: Nov. 1, 2016.
    • BSJM author guidelines can be found at http://bjsm.bmj.com/site/about/guidelines.xhtml

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